Who we are
Legal Upgrade (“Legal Upgrade”, “We”, “Us”, “Our”) is the entity responsible for the projects, events, services and blog hosed by this website (together, “Legal Upgrade Projects”).
Our website address is: https://www.legalupgrade.eu (the “Website”). We are committed to protecting your privacy. You can visit most pages on Our site without giving Us any information about yourself. But sometimes We do need information to provide services that you request. This document is designed to give a clear explanation of Our data processing practices. Please see below for further information.
If you have any questions or concerns relating to our Website or would like to find out more about how We collect, store or use your personal data, please contact our Data Protection Officer. Data Protection Officer’s contact is as follows:
The company responsible for the processing of personal data is LegalUpgrade SRL, with its seat at 16 Colentina Street, B5 Building, Entrance 1, 4th floor, apartment 35, room 1, Bucharest, Romania , registered with the Commercial register under no. …
What personal data we collect and why we collect it
The personal information collected for handling registrations or enquiries are processed on base of the concluding the contract between you and Us in order to attend the events, purchase membership and/or subscriptions, subscribe for newsletters or for Us to provide you with an optimum website navigation experience. Providing required data is prerequisite necessary for you to enter into a contract with Us. We would also like to keep you informed about new events, products or offers and to provide the best possible service to you. In such case, legal basis of processing is our legitimate interests which are promotion of our brand and event sponsors/exhibitors. Sponsors have helped with organising and contributed so that the event you are attending can take a place. Therefore, these sponsors have legitimate interest to promote their products towards attendees of the event. These sponsors/ exhibitors are listed on the Website.
Whenever We process data for these purposes We will ensure that we always keep your Personal Data rights in high regard and take account of these rights.
The provision of this information is voluntary. However, if you do not provide the information requested, We may be unable to process your registration or enquiry. All information provided by you will be held in the strictest confidence.
We will only collect the personal information that is necessary for the purposes mentioned above. It includes the following (however is not limited to):
- Full Name & Job Title
- Company Name & Address
- Phone Number
- Email Address
- Interest Areas & Preferences
We are the only owners of the information collected on this Website.
When visitors leave comments on the site We collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the Website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the Website can download and extract any location data from images on the Website.
Cookies and similar technologies are very small text documents or pieces of code, which often include an anonymous unique identifier. When you visit a website or use a mobile application, a computer asks your computer or mobile device for permission to store this file on your computer or mobile device and access information from it. Information gathered through cookies may include the date and time of visits and how you are using Our Website
The cookies by themselves do not require personal data in order to be used and, in most cases, do not identify internet users. We collect certain information about your computer
hardware and software, this includes
(however, is not limited to):
- IP Address
- Browser Type
- Operating System
- Access Times
- Referring Website Addresses
There are two main categories of cookies: session cookies and persistent cookies. Session cookies are created temporarily in your browser’s subfolder while you are visiting a website. Once you leave the website, the session cookie is deleted. Persistent cookie files remain in your browser’s subfolder and are activated again once you visit the website that created that particular cookie. A persistent cookie remains in the browser’s subfolder for the period set within the cookie’s file.
Cookies offer website owners important feedback on the way visitors browse the websites, so that such websites may be more efficient and more accessible.
The lifetime of a cookie may significantly vary, depending on the purpose for which it is placed. As mentioned above, some cookies are used exclusively for a single session (session cookies) and are not kept once the user leaves the website, while other cookies are kept and reused each time the user comes back to the respective website (persistent cookies). However, the cookies may be deleted by a user at any time by means of browser settings.
If you leave a comment on Our Website you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit Our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Content sections from certain websites may be provided through third parties/providers (for example, a video). Such third parties may place these cookies on the Website (called “third party cookies” since they are not placed by the owner of the Website). The third party providers also have to observe the legal regulations in force and the confidentiality policies of the website owner.
Our Website uses the following types of cookies:
- Strictly Necessary Cookies
- Session Cookies
We use “analytics” cookies. These, along with other information, allow Us to calculate the aggregate number of people using the Website and which features of Our Website are most popular.
We use this information to improve the Website. We do not generally store any Information that you provide to Us in a cookie.
- Social Media
Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.
The table below sets out more information about the individual cookies used in the Website and the purposes for which they are used:
In order to use some parts of Our Website you will need to accept cookies. If you choose to withhold consent, or subsequently block cookies, some aspects of our Website may not work properly and you may not be able to access all or part of Our Website.
Except for essential cookies, all cookies will expire after 1 (one) year.
Last updated: September 1st 2019.
Embedded content from other websites
Articles on this Website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Our Website contains some links to other sites. Please be aware that We are not responsible for the privacy practices of such other sites. This privacy statement applies solely to the information collected by Us.
Who we share your data with
We do not rent or sell your personal information.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so We can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on Our Website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this Website, or have left comments, you can request to receive an exported file of the personal data We hold about you, including any data you have provided to Us. You can also request that We erase any personal data We hold about you. This does not include any data We are obliged to keep for administrative, legal, or security purposes.
Right to Access
You have right to access personal information which We hold about you. This can be done by e-mailing email@example.com.
Right to Rectification
We will make every effort to keep your personal data accurate, complete and up to date. If your personal information is incorrect, changes or if you no longer wish to receive information from us, we will endeavour to correct, update or remove your information as swiftly as possible. This can be done by e-mailing firstname.lastname@example.org.
Right to be Forgotten (Right to Erasure)
You have the right under certain circumstances to have your personal information erased. Your information can only be erased if your data is no longer necessary for the purpose for which it was collected, and We have no other legal ground for processing the data.
Right to Restrict Processing
You have the right to restrict the processing of your personal information, but only where:
- its accuracy is contested, to allow Us to verify its accuracy;
- the processing is unlawful, but you do not want it erased; or
- it is no longer needed for the purposes for which it was collected, but We still need it to establish, exercise or defend legal claims; or
- you have exercised the right to object, and verification of overriding grounds is pending.
Right to Data Portability
You have the right to data portability, which requires Us to provide personal information to you or another controller in a commonly used, machine-readable format, but only where the processing of that information is based on (i) consent; or (ii) the performance of a contract to which you are a party.
Right to Object to Processing
You have the right to object the processing of your personal information at any time, but only where that processing has Our legitimate interests as its legal basis. If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights and freedoms.
Right to Decline Automated Decision Making
You have the right to not be subject to decisions based solely on automated decision making, which produce legal or significant effects for you, except where these are (i) necessary for a contract to which you are a party; (ii) authorised by law; (iii) based on your explicit consent.
Even where such decisions are permitted, you can contest the decision and request of Us to exercise human intervention. We currently do not use automated decision making (including automated decision making using profiling) when processing your personal information. If We ever use an automated decision-making solution, you have a right to request that a decision based on your personal information cannot be solely decided via an automated process.
You hereby agree with receiving e-mails from us. If you no longer wish to receive newsletters or promotional materials, you may opt-out of receiving these communications. You can do it by following the unsubscribe link placed in the footer of the promotional email or, if by post, by returning the letter to Us with “unsubscribe” marked upon it. Or you can simply contact email@example.com and ask to be unsubscribed.
Notifications of Changes
We reserve the right to amend the privacy notice. In such case, the ‘last updated’ date will be amended accordingly and you will be informed via statement prominently displayed on the website.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Data Storage and Retention
The personal data We hold is stored on Our servers and on the servers of cloud-based database management services performed by Romarg SRL. We retain data for the duration of the customer’s or member’s business relationship with Us and as required by applicable legislation. For more information on where and how long your personal data is stored, and for more information on your rights of erasure, please contact Our data protection officer at firstname.lastname@example.org.
How we protect your data
We take precautions to protect your information. When users submit sensitive information over the internet, We protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Access to all of Our users’ information is restricted in Our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The servers that We store personally identifiable information on are kept in a secure environment.
EU Anti-Spam Legislation
We have taken all reasonable steps to comply with EU’s Anti-Spam Legislation. We only email contacts with whom We have had a business relationship within the last 4 years, individuals who may have enquired about an event in the last 6 months or who have opted in to receive our divisional marketing communications. Should you receive an unsolicited email from us please email email@example.com and we will remove your details within 48 hours.
What data breach procedures we have in place
What third parties we receive data from
We use this to understand how the site is being used in order to improve the user experience. User data is all anonymous. You can find out more about Google’s position on privacy as regards its analytics service at http://www.google.co.uk/intl/en/analytics/privacyoverview.html
On many of the pages of the site, you will see ‘social buttons’. These enable users to share or bookmark the web pages. There are buttons for Twitter, Google +1, Facebook ‘Like’, and LinkedIn ‘Share’. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of Ours. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on Our Website. So if you click on any of these buttons, these sites will be registering that action and may use that information. In some cases, these sites will be registering the fact that you are visiting Our Website, and the specific pages you are on, even if you don’t click on the button if you are logged into their services, like Google and Facebook. You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out or delete such information.
External Web services
We use a number of external web services on Our Website, mostly to display content within Our web pages. For example, to display images we often use Flickr; to display slideshows We sometimes use SlideShare; to show videos We use Vimeo and YouTube. This is not an exhaustive or complete list of the services We use or might use in the future when embedding content, but these are the most common. As with the social buttons, we cannot prevent these sites, or external domains, from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information e.g. number of views, plays, loads etc.
Some emails that We send you have no tracking in at all e.g. service emails. Other emails We send We put in tracking so as to tell how much traffic those emails send to the Website but We do not know who has clicked so the data is anonymous e.g. our newsletters.
Comments & Questions
In order to leave a comment, you have to be a logged in as a member or by using a chat window.
Terms & Conditions for Events Agreement & Booking
Worldwide Terms & Conditions
Please read the information listed below as each booking is subject to Our standard terms and conditions.
Upon completion of the registration form, you will be redirected to the payment page. Registration must be made and payment must be received prior to the conference date. We reserve the right to refuse admission to the conference if payment has not been received.
Cancellation, Postponement and Substitution Policy
You may substitute delegates at any time by providing reasonable advance notice to Us. For any cancellations received in writing not less than thirty (30) days prior to the event, you will receive a 50% credit to be used at another Legal Upgrade event which will occur within one year from the date of issuance of such credit. An administration fee of 10% of the contract fee will be retained by Us for all permitted cancellations. No credit will be issued for any cancellations occurring within twenty nine (29) days (inclusive) of the event.
In the event that We cancel an event for any reason, you will receive a credit for 100% of the contract fee paid. You may use this credit for another Legal Upgrade event to be mutually agreed with Us, which must occur within one year from the date of cancellation.
In the event that We postpone an event for any reason and the delegate is unable or unwilling to attend in on the rescheduled date, you will receive a credit for 100% of the contract fee paid. You may use this credit for another Legal Upgrade event to be mutually agreed with US, which must occur within one year from the date of postponement.
Except as specified above, no credits will be issued for cancellations. There are no refunds given under any circumstances.
We are not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event. We shall assume no liability whatsoever if the event is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of this conference impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather or another emergency.
Please note that while speakers and topics were confirmed at the time of publishing, circumstances beyond the control of the organisers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, We reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on the Website as soon as possible.
Whilst all reasonable care and effort has been made, Legal Upgrade reserves the right to alter the programme content without notice. If, for any reason We decide to cancel, postpone or merge this conference with another conference, We are not responsible for covering hotel, airfare, or other expenses incurred by clients. The conference fee can be credited to a future conference.
Intellectual Property & Copyright
All Our materials in relation to Legal Upgrade events are exclusively reserved and any unauthorised duplication, publication or distribution is strictly prohibited. Legal Upgrade shall not be liable for any loss or damage suffered by the client or by any third party arising from the use or reproduction of any connected materials. It is also agreed that We have no responsibility to ensure that the necessary permissions have been obtained by the client in relation to the use of names, people, trademarks, or any other copyrighted materials. Legal Upgrade reserves the right to use the aforementioned materials for marketing and/or commercial purposes; This contract supersedes any previous agreement, between the parties relating to the all Legal Upgrade materials.
Legal Upgrade agreements shall be governed in accordance with the law of Romania and the parties submit to the exclusive jurisdiction of the Romanian Courts. However only Legal Upgrade is entitled to waive this right and submit to the jurisdiction of the courts in which the client’s office is located.
We do not rent or sell our customer e-mail lists.
Legal Upgrade is thankful for client feedback at our events. We may use clients’ company logo, quotes & testimonials in future marketing literature.
All prices quoted by Legal Upgrade are excluding VAT with regards to advertising of the price for any taxable items or services and the VAT rate is specified by the relevant national tax authority at this point in time.
Registration fees include programme materials, food and refreshments.
We reserve the right to review and decline any registration at its own discretion.
All ‘Early Bird’ Discounts require payment at time of registration and before the cut-off date in order to receive any discount. Any discounts offered whether by Legal Upgrade (including team discounts) must also require payment at the time of registration. All discount offers cannot be combined with any other offer.
For group discounts to apply all delegates must register on the same day.